Planning Specialist, Office of the CEO

Full time @The Coca Cola Company
  • Atlanta, GA 30313 View on Map
  • Post Date : November 16, 2023
  • Apply Before : December 17, 2023
  • 0 Click(s)
  • View(s) 9
Email Job
  • Share:

Job Detail

  • Job ID 37189
  • Career Level Manager
  • Experience Fresh
  • Industry Development
  • Qualifications Certificate

Job Description

Location: Atlanta, GA

Our leadership has the commitment to do what is right, to help set direction for others, and to facilitate tough decisions when required. They are some of the most highly respected business professionals in the world and we have an exciting position for a candidate that wants to learn and grow with these incredible mentors. We are seeking a Planning Specialist to join our team, reporting to the Operations Manager and Chief of Staff for the Office of the Chairman and CEO. In this role you will have the ability to work cross functionally at all levels as you connect with others within the company. This is a fast-paced position that requires you to be flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality.

What You’ll Do for Us

  • Takes direction from Operations Manager & Chief of Staff to ensure successful execution of details for the Office of the Chairman & CEO

  • Calendar management, including scheduling meetings with various colleagues internally and externally.

  • Plan & organize domestic & international meetings agendas and venues; Coordinating logistics for meetings, including scheduling of conference rooms and technology support as required.

  • Preparing, reviewing, and processing expense reports, and managing expense report approvals, in line with company T&E policy and budget, processing as needed on time ensuring correctness.

  • Supporting the scheduling and coordination of events, including room booking, catering, etc.

  • Executes details of travel including making hotel, car service, dining reservations. Verifies immigration, visa and all travel documents are completed and available for travel.

  • Provide support with highly confidential materials/documents.

  • Prepare reports, conduct tracking, and maintain budget.

  • Assists in coordination and organization of broader project plans to help keep projects on track, on budget, meet deadlines, keep team members aligned, etc.

Experience & Qualifications

  • 5 – 8 years of work experience with understanding of cross-functional collaboration, complex/high level logistics and event planning/management

  • 5 years work experience in a global setting preferred.

  • Great organization skills /work prioritization/ collaborative planning skills

  • Thrives in a multicultural and fast-paced work environment.

  • Collaborative planning skills

  • Works well under timelines

  • Flexible and adaptable to change.

  • Highly proficient and efficient with digital tools and learning new ways of working.

  • Proactive results-driven and comfortable to put solutions on the table.

  • Experience in working with multiple cross-functional managers and administrative assistants in dispersed settings around the world.

  • Strong verbal and written communication skills, will need to deal with all levels of management internal and external.

  • Excellent follow-up skills

  • Ability to effectively handle multiple tasks

  • Self-motivated and pro-active

  • Team player skills with a desire to cross skill and a willingness to work flexibly across all team processes

  • Strong analytical and problem-solving skills

  • Relationship building skills, experience in stakeholder management, and working with cross-functional teams around the enterprise

Work Focus

  • Advanced skills in managing complex and fast-moving projects, events, and calendars

  • Strong attention to detail

  • Advanced organization and prioritization skills

Communication Focus

  • This role will communicate with dozens of partners across OUs, Corporate, as well as external parties.

  • Must be willing to be vulnerable and open to new ways of thinking and solving problems.

  • Front-Line representative of the Office of the CEO who must exercise the utmost discretion.

  • Willing to disagree and commit with others to identify common solutions, aligning with CEO’s preferences.

What we can do for you

  • Iconic & Innovative Brands: Our portfolio represents over 250 products with some of the most popular brands in the world, including Coca-Cola, Costa Coffee, Innocent, Fair life & Topo Chico.

  • Expansive & Diverse Global System: We work with a diversified group of stakeholders.

  • Exposure to global, cross functional leaders.

Our Purpose and Growth Culture:

We are taking deliberate action to nurture an inclusive culture that is grounded in our company purpose, to refresh the world and make a difference. We act with a growth mindset, take an expansive approach to what’s possible and believe in continuous learning to improve our business and ourselves. We focus on four key behaviors – curious, empowered, inclusive and agile – and value how we work as much as what we achieve. We believe that our culture is one of the reasons our company continues to thrive after 130+ years. Visit Our Purpose and Vision to learn more about these behaviors and how you can bring them to life in your next role at Coca-Cola.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class. When we collect your personal information as part of a job application or offer of employment, we do so in accordance with industry standards and best practices and in compliance with applicable privacy laws.

Other jobs you may like