Procurement Document Specialist

Full time @St. Louis County, MO Email Job
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Job Detail

  • Job ID 37083
  • Salary $59,238.40 - $107,390.40 a year - Full-time
  • Career Level Manager
  • Experience Fresh
  • Industry Development
  • Qualifications Certificate

Job Description

We have an exciting opportunity available for anyone who has a passion for business and legal writing!
This is a new position in the County’s Purchasing Division. As a Procurement Document Specialist, you will be tasked with presenting complicated concepts clearly and concisely.
You will use your familiarity with business and legal terminology to assist with reviewing, editing, and drafting procurement documents that may include solicitations, contracts, policies, forms, and procedures. Join us in making a positive impact on County procurement and helping to ensure effective use of resources for our residents.

Examples of Duties


  • Assist departments with drafting and editing contract documents, particularly scopes of work, as necessary, revise and correct materials received from others.
  • Analyze and proof documents to maintain style continuity, correct typographical and grammatical errors, organize content, and remove tautologies.
  • Organize material and complete assignments in compliance with received standards regarding order, clarity, style, and terminology.
  • Independently conduct research and apply resulting information, techniques, and concepts.
  • Collaborate with the County’s legal team to ensure that documents comply with legal requirements.
  • Interpret and explain procurement rules and requirements for departments and vendors.
  • Explain drafting principles to County employees to improve procurement writing.
  • Represent the Purchasing Department and the Director as requested.
  • Suggest modifications to procedures and documents; implement agreed-upon changes.
  • Create or assist in creating forms and templates.
  • Undertake other tasks as assigned.


  • Superior understanding of syntax and grammar, ability to use correct mood, case, tense.
  • Expertise in MS Word – ability to create and use styles and templates, insert dynamic content and references, merge documents, and impose document-level formatting.
  • Knowledge of procurement lexicon.
  • Ability to analyze and explain rules, regulations, and requirements.
  • Superior interpersonal skills and ability to work with others of diverse backgrounds.
  • Knowledge of general contract principles, familiarity with statutory and regulatory language
Minimum Qualifications

Equivalent to Bachelor’s Degree in English, Journalism, Procurement, Legal Studies or related field and five years of related experience involving document production, writing, and editing. Superior skills using MS Word and Adobe. redundancies

Additional Information

SELECTION AND APPOINTMENT: A selection committee will evaluate the qualifications of each applicant which will include recentness and appropriateness of the applicant’s education and experience, answers to the supplemental questions, results of employment references investigated and any other appropriate information available.

The selection committee will admit to the interview only those persons who possess the most job related qualifications and may establish admittance criteria beyond the minimum qualifications stated above. The interview will comprise 100% of the applicant’s earned grade. A candidate must earn a qualifying grade of 70 or more on the interview to be eligible for appointment. After initial interviews with the selected candidates are conducted, an email will be sent to the address on file with instructions on how to complete and submit a Conviction Questionnaire. Candidates have 3 days to complete the required questionnaire.

The five top ranking candidates, based on the final grade, will be certified to the Department Director/Appointing Authority who will make the final decision.

All applicants conditionally offered a merit position will be required to submit to urinalysis to screen for illegal drug use prior to appointment. Screening will be performed by a reputable clinical laboratory. The cost of screening will be covered by the County.

St. Louis County offers its employees many excellent benefits with paid medical insurance, 20 days of PTO (paid time off) the first year and increasing with seniority, and 11 paid holidays. Employees hired for full time employment will participate in the St. Louis County retirement plan where they contribute 4% of their salary to the defined benefit plan with vesting after 7 years. Other benefits include: paid life insurance, a credit union, 457 Deferred Compensation Plan, pre-tax premium pay plan, dependent care and medical expense reimbursement plans, and short and long term disability insurance.

In addition to these benefits, as of January 1, 2023, St. Louis County approved up to 480 hours of paid parental leave for eligible employees welcoming new children, either by birth or adoption. The employee can also take up to 80 hours of leave for prenatal care and up to 80 hours for care of the child within the first year.

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