DescriptionThis position is a Grade 407 with an annual salary between $66,264-$99,396 effective 7/1/2024.
The City of Glendale’s generous benefits package includes:Leave Accruals

• Vacation: 17 days annually, up to 24 days annually based on years of service
• Holidays: 11 paid holidays per year
• Sick Leave: 14 days per year

Retirement- Arizona State Retirement System

• Mandatory employee contributions of 12.29% are matched by the City.

Medical

• Three options administered by Blue Cross Blue Shield Arizona. The city contributes $1,000 annually to Health Savings Account when high deductible health plan is selected.
• Healthcare Cost Reduction incentives up to $360/year are available to participating employees.
• Comprehensive Employee Wellness Program.

Dental

• Two options administered by Delta Dental

Vision

• Administered by United Healthcare

Life

• City paid life insurance equal to annual salary rounded to nearest thousand.

The Procurement Officer develops, administers and manages contracts and projects relative to City operations and customer services.Essential Functions

• Works in partnership with customer departments to develop specifications, scope of work, technical questionnaires, and contract terms & conditions for bids, requests for proposal, requests for qualifications and requests for quotation as applicable for the procurement of products, equipment, contracted services, technology, and professional services.
• Issues solicitations, conducts pre-solicitation conferences, and prepare solicitation addendums. Prepares detailed price analysis and scoring matrices. Responsible for facilitating evaluation committee meetings to arrive at justifiable award recommendations.
• Develops, negotiates, manages and administers Citywide commodity and service contracts and amendments.
• Tests upgrades and enhancements for the purchasing component of the city’s Financial software system.
• Develops cooperative purchasing agreements and intergovernmental agreements with other public agencies.
• Leads training and educational classes for internal and external groups on contracting, procurement, and purchasing policies and procedures.
• Ensures compliance with purchasing-related budget and grant stipulations for purchases as well as federal, state and local procurement and contract laws.
• Serves as the contract administrator for some executed agreements.
• Makes recommendations for improved contracting services.
• Provides administrative and technical support related to purchasing activities to department directors and division managers.
• Conducts de-briefing sessions with responding firms to discuss decisions made during the evaluation process.
• Responds to vendor protests in accordance with the City Procurement Code.
• Composes a variety of written correspondence to vendors and staff
• Performs complex and accurate bid/proposal price/cost analysis for a variety of products and/or services.
• Performs public presentations to describe the solicitation and evaluation process in response to vendor inquiries.
• Performs other related duties as assigned.

Minimum Qualifications/Special Requirements/Success FactorsBachelor’s degree in Purchasing, Public or Business Administration, or a related field and five years experience involving professional procurement and contract administration for a governmental agency.Possession of one or more of the following certifications is highly desirable:Certified Public Purchasing Buyer (CPPB)Certified Purchasing Manager (CPM)Certified Public Purchasing Officer (CPPO)Knowledge of:Principles, practices and procedures of public administration, local government structure procurement servicesMaterials management practices and techniquesAccounting principles cost analysis and budgetingProcurement and contracting lawComputer software and related applicationsComputerized financial software systemsEconomic and business markets and trendsAbility to:Leverage resources and coordinate efforts of staff within the department and other departmentsOperate a computer and related softwareCommunicate effectively both orally and in writingEstablish and maintain effective working relationships with contractors, city staff and the business communityAnalyze complex systems in order to solve problems and influence actionsWork independently on major projectsInterpret and apply all levels of procurement and contracting law, rules, regulations, standards and other guidelinesAny equivalent combination of training and experience that provides the required knowledge, skills and abilities is qualifying.Success Factor Classification Level – Foundational Success Factors Definitions Classification Levels
Personal Accountability & Integrity Takes personal responsibility for the quality and timeliness of work and in complying with organizational rules, policies and procedures. Earns others’ trust and respect through consistent honesty and professionalism. Foundational, Professional/Supervisory, Managerial, Executives
Teambuilding & Collaborative Relationships Inspires and fosters team commitment, spirit, pride and trust; develops cooperative working relationships with others. Foundational, Professional/Supervisory, Managerial, Executives
Effective Communication Conveys information respectfully, credibly, and effectively. Foundational, Professional/Supervisory, Managerial, Executives
Continuous Learning & Development Assesses and recognizes own strengths and weaknesses; takes initiative in pursuing self-development and learning to expand skills and increase knowledge. Foundational, Professional/Supervisory, Managerial, Executives
Commitment to Service Excellence Strives to excel in meeting the needs of both internal and external customers in a fair and equitable manner. Delivers high-quality services with a commitment to continuous improvement. Foundational, Professional/Supervisory, Managerial, Executives
Innovation Applies original thinking in approach to job responsibilities and to improve processes, methods, systems or services. Foundational, Professional/Supervisory, Managerial, ExecutivesPhysical Requirements/Working ConditionsWorking Conditions
Office setting

Expected salary: $60103 – 90155 per year

Location: Glendale, AZ

Job date: Mon, 06 May 2024 07:54:45 GMT

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