Hiring a Business Analyst: Business Analysis, The Process & Techniques

Hiring a Business Analyst: Business Analysis, The Process & Techniques

Are you looking to hire a business analyst? Here’s what you should know about business analysis, different techniques, a business analyst job description, what to look for in a top business analyst, as well as the best job sites to post jobs for business analysts.

What is business analysis? This is a question that many people ask, and it can be difficult to define. The part of the business analyst job description involves a business analyst examining a business and its operations to identify ways to improve efficiency and profitability. It involves studying all aspects of the company, from its structure and processes to its products and services.

Today, we will discuss business analysis planning and processes, and some techniques analysts use to get the most accurate results.

What is Business Analysis?

When it comes to the business analyst job description, this is what you need to know.

Business analysis is a set of tasks and techniques used to perform business analysis. Business analysts use it to help stakeholders understand an organization’s structure, policies, and operations and recommend solutions that enable the organization to achieve its goals.

A business analyst must have broad knowledge and skills across all business functions and an in-depth understanding of at least one specific line of business. They apply qualities, integration testing, process engineering/improvement, and management skills to enable successful business transformation.

In addition to these core skills, business analysts possess soft skills which are crucial for success in today’s fast-paced business environment. These skills include:

Facilitation | Conflict resolution | Coaching | Mentoring | Stakeholder management

The Business Analysis Process

The business analyst job description begins with the process of identifying the business need or problem. Once the need or problem is identified, the next step is determining what caused it. After that, possible solutions are evaluated, and recommendations are made. Finally, a plan is put in place to implement the solution.

The business analysis process can be summarized in four steps:

1. Identify the need or problem

2. Determine what caused it

3. Evaluate possible solutions

4. Recommend a solution and implement it


6 Techniques Used in Business Analysis

Business analysts use many different techniques to perform their job duties effectively. Here are six of the most popular techniques that included most of the business analysis plan:

SWOT analysis:

Business process mapping | Cause and effect analysis | 5 Whys analysis | Pareto analysis | Scatter diagramming

Let’s dive into each of these techniques in a little more detail.

SWOT analysis techniques

SWOT analysis is a strategic planning tool that helps businesses assess their strengths, weaknesses, opportunities, and threats. SWOT can be used to develop ayu business strategies and make informed decisions about investments, marketing, and operations.

Strengths: Identifies internal attributes that give the company an advantage over others in the industry. This might include valuable resources or low production costs.

Weaknesses: Exposes areas where the company is vulnerable to its competitors. This might include outdated technology or high production costs.

Opportunities: Focuses on external factors that can be explored to improve the business’s position in the market. This might include new markets or changing customer needs.

Threats: Reveals external factors that could damage the business. This might include new competitors or changes in legislation.


Business process mapping

Business process mapping is the act of creating a visual representation of a business process. Business process maps can document, analyze, and improve existing processes or design new ones.

There are several business process maps, but they all share some common elements. A business process map will typically include a start and end point whereby every process has a beginning and an end. There are usually a series of activities or tasks that need to be completed to complete the overall process. These steps should be clearly laid out on the map.

Arrows show the flow of data and information, indicating how data and information move through the different stages of the process. This helps to identify bottlenecks and areas where data might get lost.

Business process mapping is a valuable tool for business analysts as it can help to improve communication, optimize processes, and identify opportunities for improvement.

Cause and effect analysis

Cause and effect analysis is a tool that can help you identify the root causes of problems or issues. By understanding the cause-and-effect relationships, you can develop solutions that address the underlying issues rather than just treating the symptoms. In business, cause and effect analysis is often used to troubleshoot problems or identify improvement opportunities. It can be applied to any type of problem, large or small. For example, you might use cause and effect analysis to understand why your team isn’t meeting its targets or to identify ways to improve your sales process.

5 Whys analysis

5 Whys analysis is a simple technique that can help you quickly identify the root cause of a problem. It involves asking “Why?” five times to drill down to the core issue. This method can be used independently or as part of a more extensive problem-solving process.

The idea behind 5 Whys is that by repeatedly asking why you will eventually get to the root cause of a problem. This root cause is often not evident at first and may require some lateral thinking to identify. Once you have identified the root cause, you can start working on solving it.

Pareto analysis

Pareto analysis is a decision-making technique that helps you identify the most critical factors affecting a given outcome. Named after Vilfredo Pareto, an Italian economist who first described the principle in the early 20th century, Pareto analysis is sometimes called the “80/20 rule.” It suggests that 80% of the effects come from just 20% of the causes.

In business, Pareto analysis is often used to find ways to improve efficiency by identifying and targeting the low-hanging fruit. For example, suppose you’re looking to increase profits. In that case, you might start by looking at which products or services generate the most revenue and then focus on finding ways to increase sales or profits.

Scatter diagramming

A scatter diagram is a graphical tool used to display the relationship between two quantitative variables. The data points are usually plotted as dots on a graph, with the x-axis representing one variable and the y-axis representing the other. The data is typically displayed in ascending order according to the magnitude of the y-values.

Scatter diagrams can identify relationships between variables and determine if they are correlated. Suppose there appears to be a relationship between the two variables. In that case, you can use a line or trendline to help you understand it better.

These are the basics of business analysis techniques. These techniques help business analysts to understand the organization, identify problems and improvement opportunities, and develop solutions that address the underlying issues. Choose the best type of business analysis deliverables.


The Benefits Of Business Analysis


There are many benefits of business analytics. Here are some of the most important:

Improved decision making: Business analysis can help organizations make better decisions by providing a structured way to identify and assess options, understand trade-offs, and make sound decisions. This makes the primary business objectives clear!
Increased efficiency and effectiveness: By identifying inefficiencies and opportunities for improvement, business analysis can help organizations increase their efficiency and effectiveness.

Improved stakeholder satisfaction: Business analysis can help organizations improve their relationships with stakeholders by understanding their needs and requirements and finding ways to meet them.

Reduced risk: By identifying risks and potential problems early, business analysis can help organizations avoid or mitigate them.

If your organization is not already benefiting from business analysis, now is the time to start. Business analysis is a powerful tool to help organizations achieve their goals and improve their bottom line.


Requirements to Become a Business Analyst


-You’ll need to meet a few requirements before beginning a career as a business analyst. Here are a few of the most important:

-A bachelor’s degree in business administration or a related field

-Strong analytical and problem-solving skills

-Excellent communication and interpersonal skills

-The ability to work independently and as part of a team

-The ability to handle multiple projects simultaneously

-Experience with project management software

-Familiarity with business intelligence tools

-Strong attention to detail


If you meet these requirements, you should have no problem beginning a career in business analysis. However, remember that the field is constantly changing, so it’s essential to stay up-to-date on new trends and developments.


How To Find The Best Business Analyst?


Suppose you are planning to become a business analyst. In that case, you must be wondering how to find the best business analyst. There are many ways to find the best business analyst. However, the most important thing is knowing what you need and want from a business analyst.

Research the job market: The first step is to research the employment market. You can do this by looking online or by visiting your local library. This will help you know what business analysts are in demand and what skills they need.
Look for a business analyst with experience: Make sure to look for a business analyst with experience. This will help you know what to expect from the job.

Ensure that the business analyst is certified: The best way to find the best business analyst is to ensure that the analyst is certified. This will ensure that the analyst has the right skills and knowledge to do the job.

Ask for references: You can also ask for recommendations from friends or family and references. This will help you find the best business analyst for your needs.

Look for a reliable business analyst: The last thing you want is to hire a business analyst who is not reliable. You can check the analyst’s credentials and make sure that the analyst is reliable.

Remember to find the best business analyst for your needs. You will need to incorporate the information above in the business analyst job description.


Final Thoughts


So, what is business analysis? It is a clear and complete statement of business outcomes that can be used to help your organization understand and improve its performance. It will help you with your business processes.

By understanding the business’s goals, you can identify opportunities for improvement and make changes that will impact the bottom line.
If you’re looking for a way to streamline your operations or want to understand better how your company works, a business analyst may be the best choice.

Are you looking for a business analyst? PMWorld 360 Magazine’s job board has job packages to attract top talent. Register for a recruiter/employer account today and post your next job with us —where our audience consists of business leaders, project management professionals, and business analysts.

Our Blog and Recruiting For Other Roles


Also, visit our jobs blog for more information on other key business roles and what you need to know when it comes to your recruiting efforts.

Leave a Comment